Annual Meeting – December 2, 2024

Hello Neighbors,

The end of the year is approaching.   As a Board, we hope all is well with everyone.   Before we move into next year, it is time for our Annual Meeting.  The meeting will take place at the German Township Branch of the Public Library on December 2, 2024 at 6:00 p.m.

We have enclosed a draft agenda with this email.  It is currently in draft form and a final agenda will be sent 10 days prior to the meeting.  If anyone has another topic that they would like added to the agenda, please send us the topic no later than November 20, 2024 so that we have time to add it to the agenda.  Given that this will be a busy evening, only Agenda items will be addressed at the meeting.

We will also send out other relevant materials as well with the final agenda.

A Proxy Form is linked here.  If a Member desires to appoint someone as their attorney in fact for voting at this meeting, please complete the Proxy and return it to the Board at least 3 days prior to the meeting so that we can update the voting records. Please note that in the event one or more Homeowners designate the same person as a proxy designee, the first proxy received by the HOA Board will be accepted.  The other proxy(ies) will be returned asking for a new proxy authorization.  The By-Laws specifically state in Section 4.06 that a proxy designee may only represent one member at a time.

Currently, Michael Wills, Ron Zielinski, Curt Phillips and Pat Moon are planning to run for re-election to the Board.  We would welcome any Member who is interested in running to contact us so that we can place your name on the ballot.   The By-Laws state that there needs to be a minimum of 2 and maximum of 5 Board members.  Based on the 1st year, we believe that 5 is the optimal number.  If there are multiple Members interested there are a couple of current Board members who would gladly step aside.  Again, we believe that 5 Board members is optimal.

We ask that you please confirm receipt of this email.

Thank you,

Your HOA Board

Site Admin
Author: Site Admin
Site administration on behalf of the Board, Portage Woods Homeowners Association